deemarks

Choose the right conference venue

Choosing a venue is a task. We understand your pain. There are numerous factors to take care of. You have to prepare the guest list, the keynote speaker, catering and the list continues. Finding a venue which can hold your guests and provide you with the right modern facilities is a task. Here are 7 different factors to consider while scouting venues.

Budget- Don’t be afraid to negotiate. Maybe you can achieve a better deal if you look out for options. Ask if there the banquet is available on other dates on a lesser price. There are times when the price soar high and certain dates where it drops down a little or major. What harm getting the hall you desire that too in a price range which fits your wallet.

Location- Can you recall the times you have to cancel a very good event just because it was far away, not conveniently located, was not having access to public transport and more. Increase your chances of maximizing the attendees by telling them the nearby transport places. What restaurants will be open even after the event. If there is ample of parking space available or not. Finding conference venue near Delhi airport? Choose Deemarks for it is the best in the vicinity.

Capacity- Choose the venue according to the tentative number of your guests. Make sure the venue has comfortable seating in all sessions. There should be ample of space to relax during breaks. Don’t choose a venue with theatre-style seating when delegates need to take notes or use laptops. A conference room that is too big will make the venue seem like half of the attendees failed to show up.

Features- Make sure the venue has all the amenities. This includes A/V equipment, microphones, kitchen facilities and wheelchair access. Check whether you can utilize break-out rooms and exhibition space, or hire the caterer of your choice. Ask your venue whether it can accommodate food allergies or special diets.

Staffing- Make sure that your event has enough concierge support, wait staff and security. Also check with the venue whether there will be a dedicated venue coordinator on-site to assist with any issues. Is there tech-support available or you have to get one for yourselves. A break in the presentation means your audience will get bored or if it has started developing interest, any tech fault might just make it vanish.

Branding- Choose a venue which matches your mindset, represents who you are. Cross-check with the venue manager whether there are other on-site clashes with your conference or brand message. What are the opportunities of branding. Can you place signage in the elevator or advertise on on-house plasma screens? Branding is must, make sure you can do it!!

Accommodation- If you are having a lengthy event, make sure the venue is with on-site accommodation. Your guests should never be in trouble. Your delegates should relax without any added travel. Deemarks has ample of space and options to choose from, you will find it as the best Conference room near Delhi Airport.

Deemarks has three banquet halls and an open lawn to choose from. Also, the conference halls are well equipped with all the modern facilities. Deemarks hotel & resorts is the best venue for corporate event.